Open Records
The Grand Fire Protection District No. 1 (“District”) Board of Directors fully supports and complies with all Federal and State laws relating to the retention, protection and disclosure of District records including, but not limited to, the Colorado Open Records Act, C.R.S. 24-72-101, et seq. (“CORA”), the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), and the Privacy Rule promulgated by the U.S. Department of Health and Human Services which interprets and implements HIPAA.
It is the policy of the District that all public records shall be open for inspection by any person at reasonable times, except as otherwise provided by law. Public records are defined by CORA as all writings made or maintained by the District, regardless of the format or medium of the records, and expressly includes e-mail communications.
The Fire Chief/District Administrator is designated as the official Custodian of Records responsible for the maintenance, care and keeping of all records of the District. The official Custodian of Records has the authority to designate such agents as he/she determines appropriate to perform any and all acts necessary to enforce and execute the provisions of this policy. Upon receipt, requests by a citizen, entity, Federal or State agency, District employee or volunteer, subpoena, Administrative or Court Order, or other legal process, to inspect and/or copy any District record (collectively referred to as a “Records Request”) should be immediately sent to the Custodian of Records.
Resolution No 2026-07 Designating Official Custodian of Records Open Records Requests.pdf
